I work for a company that services schools across the US and we receive email communications from them all the time.
On occasion I receive emails with blocks such as the following in their signatures:
PRIVACY & CONFIDENTIALITY OF INFORMATION NOTICE: This communication may contain non-public, confidential, or legally privileged information intended for the sole use of the designated recipient (s). If you are not the intended recipient, or have received this communication in error, please notify the sender immediately by reply e-mail or by telephone and delete all copies of the communication, including attachments, without reading them or saving them to disk. If you are the intended recipient, you must secure the contents in accordance with all applicable state or federal requirements related to the privacy and confidentiality of information, including the FERPA and HIPAA Privacy guidelines.
Under Florida law, e-mail addresses, and all forms of communications, including e-mail communications, made or received in connection with the transaction of School Board business are public records, which must be retained as required by law and must be disclosed upon receipt of a public records request, except as may be excluded by federal or state laws. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone.
My question regards the tail ends of both paragraphs. In both cases is appears that I'd be subject to binding by law or reductions in my privacy due to an email I may never have requested. In particular the first paragraph suggests that a public entity could contact me(provided they intended to) and I can then become responsible for securing the contents of an email I may never have requested or anticipated.
The second paragraph seems to suggest that my email address could become public record if I responded to a message sent in error(it lacks the clause about intended recipient). It seems backwards to make my information public based on interacting at all with the sender of an email I received.
The precise question is this: Can this school cause me to come under the authority of Florida public records law or make me subject to disclosure agreement regarding the information simply by sending it to me? Is there any requirement for at least implied consent?
(In case it matters, I don't have any great need to do so, I'm just curious at the presumptive language used in the notice).
Edit: The linked answer provides information for one of the clauses and suggests a possible answer for the rest, but doesn't provide for the disclosure clause regarding my own email. I've edited the question to try to twine them together more clearly. The whole concern is the ability of another entity to essentially opt me into an agreement, wherein the only real consent is opening a communication I received to see what it might be.