Example case: a high value car specialist/expert sold me a car with a serious defect they should have known of and disclosed (such as past accident history) while warranting the condition was good/undamaged. It could actually be any high value asset sold by a skilled specialist. The vendor is likely (in my view) to dispute the scale of the issue, and can't be asked to do any repair. They probably should inspect and may wish to commission a report. For whatever reason I don't seek repudiation/rescission, perhaps I've begun using the asset and I will best mitigate my loss by paying some specialist to repair the defect. But I need to do the repair work soon, it can't be left long. So, anticipating at least a legal claim (High Court rather than County Court size) even if it resolves before a hearing, I want to write to them and say something like this:
"I currently intend to have the asset repaired, to minimise my losses by repairing the defect, and this must be done very soon. I therefore place you on notice that if you wish to examine the defects yourself, you must make arrangements to do so within 21 days, and if you choose not to do so, then after this time it may not be possible to do so other than from photographs and engineer's reports. This may be detrimental to any defence if the matter goes to a court."
My question is, the last part absolutely covers me and ensures any claim that they couldn't examine, doesn't prejudice my position. But it's formal and also quite antagonistic. I'd like to word it a lot softer by missing out the words "I therefore place you on notice that", and simply start with "If you wish....", which makes it softer but doesn't remove any of the rest.
My question is, is there any magic about the formal wording "I place you on notice that" (or magic effect on the protection I get from those words), which will be lost if I don't use that exact form of words? Or can I reword it more collegially by removing that clause without impact?
Also does it add anything to have stated the effect if they do not do so ("This may be detrimental..."), if the matter proceeds to a court case?