A Florida HOA is in breach of contract: the next step is to send a 'demand' letter seeking actionable remedy. There is a history with HOA of using email: is there any compelling reason to send the demand letter via USPS registered mail?

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    What will happen if the HOA ignores the email and later denies that they ever received it? – Nate Eldredge Sep 20 '18 at 18:35

Why use USPS to Deliver Demand Letter when email is available

The answer essentially lies in NateEldredge's comment, and is consistent with Firefighter's Inst. for Racial Equal v. City fo St. Louis, 220 F.3d 898, 903 in that regular mail (and impliedly email) as a method of service is generally inadmissible "because the court cannot be assured that delivery has occurred".

Even if the HOA replied to your email, phoog is right in that the possibility of falsification of email records may prevent some courts from admitting service by email.

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  • The next question is, why do we need to use Certified Mail. The US Postal Service delivers over 99% of first class postage properly. Someone who claims they did not receive a mailed letter is probably not being truthful. One could make the probability of delivery close to 5-9's (99.999%) by mailing three letters for under $1.50 USD. – jww Sep 20 '18 at 20:23
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    @jww It has nothing to do with USPS delivery rate (and I'm with you in that USPS is very effective), but with the fact that Certified Mail (or the equivalent from a commercial carrier) involves a signature of whoever received the mail at the destination address. – Iñaki Viggers Sep 20 '18 at 21:17

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