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Let me give some background. In my life I make reports on people's homes. My insurance company forces me to use a standard report report that they issue. Why? Because if I used my own format or my own notes and my work went to a court case, a clever lawyer could discredit my evidence by saying "you only have notes, not a formal report. That is a rough draft and isn't good [or even admissible] evidence.

So if we come to the Trump impeachment hearings, I think along the same lines. That witness Sondaland said that he was "not a note taker". That lack of note taking was used against him in Republican questioning. But if he had taken notes [for instance Taylor brought in a notepad of what he had taken at the time] then what would have been the legal status of notes, as distinct from a formatted, final report of what a witness heard and saw?

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    It may not be helpful to compare impeachment with a typical court case, or to assume that there is an established "legal status" of anything. Congress sets its own rules, members each evaluate the evidence as they see fit, and nobody is bound by standard rules of evidence. – Nate Eldredge Nov 22 at 7:14
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    Impeachment is a purely political process. Court rules explicitly DON'T apply. – Trish Nov 22 at 14:24
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    In a actual trial, irregularly kept notes might not be admissible evidence alone, but if Sondaland had made any sort of notes, then in a actual trial, he'd be allowed to refer to them and read from them as part of his testimony. Your company is trying to ensure that your reports are considered routine record keeping of a business, which is a common hearsay exception that would allow them used in trial even if you weren't able to testify. – Ross Ridge Nov 22 at 23:00
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    This whole impeachment process is so heavily politicized that in the arguments you see, you probably won't find too much resemblance to less emotional court cases. Here, one side will dismiss any evidence no matter how strong it is, and the other side will consider any evidence as damning, no matter how weak it is. – vsz Nov 24 at 11:48
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A quick answer: your analogy isn't quite right. The Constitution gives the House "the sole power of impeachment." So unlike you, their work is never "going to court." No judge is ever going to look at the evidence they used and say, "You only used notes, not a final report. That isn't good enough, or admissible."

A longer answer: impeachment is not a legal process. It is a political process. The only binding requirements are those found in the Constitution. These cover who can be impeached and tried, for what, how punished and by whom.

All other matters of procedure are decided by each house. There are several sets of rules and precedents that cover impeachment. But if the House or Senate decides to ignore these rules and make up new rules, they can. After all, Article I of the Constitution gives each house "sole power" over impeachment and trial. It also gives each house the power to "determine the Rules of its Proceedings."

You might ask, why, if impeachment is a political process, do so many people talk about it as if it was a legal process? The answer is simple: Both sides are busy trying to put their spin on what is going on in the House. If either side believes they will get more support by talking about impeachment in legal terms, that is how they will talk about it. But this spin should not hide the reality: impeachment is political.

That impeachment is political does not mean that it should not be guided by the same values that guide legal processes. Of course, the hearings should be fair, the President should get due process, and so on. But because they are political, no court is going to step in and assure that they are fair.

The only guarantee that the President will get a fair hearing and due process is also political. If enough Americans think he did not get treated fairly, or was denied due process, or what impeached unfairly, they can vote the Democrats out of office.

Politics is the key to understanding much of what has gone on so far in the impeachment process. For instance, for a long time, Speaker Pelosi refused to hold a vote on whether to formally start impeachment proceedings. She offered a variety of explanations for this, but the truth was that she did not want to force Democrats from close districts to have to openly vote against the President. Similarly, Republicans, who wanted to force Democrats from close districts to vote against the President, argued that it was unfair, illegal or unconstitutional to have any hearings on impeachment without such a vote. Since there are more Democrats than Republicans in the House, Democrats got to decide when that vote was held.

Of course, if the House does impeach, and the Senate has to try the President, since Republicans control the Senate, they will control the rules, etc.

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    I did watch some of the live stream on cspan. You are right about rules being applied on the fly; for instance I saw Adam Schiff change the time for questioning at one stage. That said, some Republicans did not respect the rules either such as interrupting witnesses when told many times to let the witness speak. – Snack_Food_Termite Nov 22 at 8:11
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    I come from the Australian legal system; we don't have any comparable process to the impeachment hearings. The closest thing we had was 1975 crisis; TLDR we had a Prime Minister who was either corrupt or at least had a corrupt cabinet, so he was removed from office by a method called Loss of Supply. – Snack_Food_Termite Nov 22 at 8:26
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The relevant phrase here should be "contemporaneous notes". Basically, by documenting something immediately after it occurs, then attacks such as "This was 10 years ago. How certain are you that you remember this accurately?" and "how do we know you didn't just make this up recently" will fail. The goal here is less for the notes to stand on their own as obviously true, but that they can back up whatever testimony you are offering, showing that you recall the incident as if it happened 5 minutes ago, and that you haven't recently changed your testimony to what's convenient.

The reason the questioning touched on this issue is that there is a culture of note-taking within many governmental organizations. It is reasonable to assume that an ambassador would have kept notes, and there are indications that Sondaland changed his testimony between the closed-door sessions and now, which would make those notes even more important to giving his testimony credibility.

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You have an erroneous assumption that there is something magic that calling a document a “formal report” makes it more legal that whatever “notes” are. Your company wants to be sure that your written information is complete and well organized.

In the case of a witness recalling something, contemporaneous notes can have more value than a formal report created at some later time.

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