In the context of a tech conference I'll attend, a big tech company is organizing a social event which requires to RSVP. The process involves a form, with an obligatory check box to the following terms of agreement:
Photo/Video Approval: By submitting your response below, you agree to the following: I grant to COMPANY NAME and its subsidiaries, affiliates, licensees, successors, and assigns (collectively, “COMPANY NAME”) an unrestricted, sublicensable, assignable, irrevocable, perpetual, worldwide, royalty-free license to my, and my minor child(ren)’s (if depicted), voice, image, persona, likeness, and performance in any audio, visual, and audiovisual recordings (including, but not limited to, photographs, digital images, digital video, digital audio, video tape, and audio tape) taken of me by or on my behalf and submitted to COMPANY NAME (the “Content”). This license includes the right to: 1. Reproduce, modify, create derivative works of, and otherwise use the Content or derivative work thereof, in whole or in part, in any manner and matter or in combination with any other material, in any format or media, whether now existing or hereafter devised, including, but not limited to, text, data, images, photographs, illustrations, animation and graphics, video, audio, and all formats of computer readable electronic, magnetic, digital, laser, or optical based media (the “Works”); 2. Publicly display, publicly perform, sell, rent, distribute (directly or indirectly), transmit, or broadcast the Works by any means now known or hereafter devised. I waive all rights, including any right of prior approval, and release COMPANY NAME from, and will neither sue nor bring any proceeding against COMPANY NAME for, any claim or cause of action, whether now known or unknown, for defamation, copyright infringement, and invasion of the rights to privacy, publicity, or personality or any similar matter, or based upon or relating to the use and exploitation of the Content. I agree that there is no obligation to use the authorization granted by me hereunder. The terms of this authorization commence on the date the Content is captured and continue in perpetuity. Do you agree that COMPANY NAME may capture and use the content as described above?
The terms used in the form seem quite powerful, especially regarding:
- the extent of the rights ("unrestricted", "irrevocable", "perpetual")
- the part about giving up the rights to sue or claim anything.
My questions are:
- I don't exactly understand what's the scope of the approval, i.e. to which material does it refer. Is it limited to the material taken during the event or is it more general? What is the technical meaning of the phrase "submitted to COMPANY NAME"?
- How "usual" is this? How often do we approve such terms without reading them? Am I just being paranoid?
In general, for lack of a more rigorous formulation, should I accept it?
Additional info: I live in Germany and the event takes place in Germany, however, the company is a large US based multinational. Also, it might be worth adding that said company deals with and gets its profits mainly from data related business (targeted advertisements, etc.).